Why Use a PM Tool That You Despise? Microsoft Project vs. Octonius

Project management is closely managed by business standards in major corporations. All projects, in general, have a clear taxonomy and a well-defined project life cycle. In addition, generally there are a huge number of projects in one company going at the same time, as well as a significant number of professionals from various departments working on projects.

Furthermore, the information tool should be able to adapt to the company’s internal standards, beginning with a configurable project classification system and finishing with customisable spaces for the collaborative work of the team, while offering all necessary capabilities.

Tools for Work Management.

Microsoft Project is likely the most popular of the hundreds of huge project management systems. This solution is a component of the Microsoft Office ecosystem. It provides a wide range of functions for all situations. Developing a project plan in MS Project is similar to developing a software system in C/C++. In skillful hands, this tool is very powerful, but without special efforts and skills, you can easily get a hard-to-change, poorly organized result with a lot of bugs.

In addition, for most of the tasks encountered, the power of this tool is redundant – i.e. you do not get any special added value, but you have all the shortcomings and limitations in full growth. This tool also has fundamental restrictions that greatly reduce productivity when working with it, regardless of the skill of the one who uses it. So what is more expensive: a license to use it or training classes to learn how to use it for everyone in the team or company? 

The power of the solution right “from the box”.

Octonius is a project management tool that emphasizes agile methodologies. It has the benefit of allowing you to plan your project from start to finish. This includes creating actionable items, arranging resource allocation, and so forth. It may be used on-premise or in the cloud.

Hierarchical tasks, dependencies and approvals, job allocation based on plan and available resources, calendar and time-line, and resource management are all supported by the built-in task automator. Teams who use Octonius can analyze the individual assignment or task in the whole without oversimplifying or neglecting any genuine features of the project.

In fact, project team members seldom operate alone and are fully independent of one another. The team’s work is at least coordinated by delivery milestones, beyond which specific activities must be completed. 

Both Oсtonius and MS Project are work management solutions with many interesting features. In terms of cross-functional team needs, Octonius capabilities are more than enough. Integrating it with external tools as SAP, Odoo, Salesforce, etc, we can say that Octonius is an appropriate user-friendly solution for businesses in a variety of industries.

On the other hand, MS Project can be used in areas of human endeavour and project scales where there is little chance of turning planning into a boiling mountain of squishy spaghetti. This mostly relates to instances in which one of the following requirements are met:

  • The structure of the project plan (specifically, the structure of the work breakdown structure) is either set by the standards of the relevant field of activity (for example, defines a standard workflow), or does not alter after the plan is developed;
  • There are few tasks and/or resources;
  • Tasks are distinct from one another, whereas resources are of the same type and interchangeable.

The easiest, and typically least efficient, way to add up to project management in a Microsoft Project is to utilize your own memory. Unfortunately, this category includes the use of any other difficult-to-separate artifacts found in the manager’s personal area, such as sheets of paper, notebooks, email folders, personal calendars, and so on. Although such tools might be beneficial for personal organization, they are rarely useful for project team coordination.

Technology is evolving at a breakneck pace. And if your project approach fluctuates a lot and all phases tend to vary with each new step, the Octonius task management platform would be ideal. And the Octonius team will customise the platform according to the needs and the work flow of your business.

Because we live on the cutting edge of progress, crawling through a minefield, projects organically and frequently give rise to new tasks from itself, unexpectedly disintegrate into several unrelated tasks, are canceled because it was realized that this cannot be done, and mutate because it turned out that this should be done differently.

Microsoft Project is perfectly suited to manage house building and trench digging. Octonius, however, is equipped to manage the construction of houses on Jupiter, based on the Marsians’ technology produced by the Venus team.